Tools
12 tools so far, each built around a single task that already lands on a community administrator's desk. Every tool page carries a worked example you can read in full without signing in. Only running a tool on your own text uses an allowance.
Tools
12 tools
Talking with residents
Difficult Resident Reply Builder
Turn a difficult message into a clear, respectful reply with a real next step, ready for you to review.
Subject
Following up on the noise reports from this week
“Thank you for writing, and I am sorry you have been dealing with this three nights running.”
2 things to check before sending
Resident Notice Generator
Enter the facts once. Get a clear notice for email, messaging, and the notice board.
Water shut off in Building B
Tuesday 22 September, 9:00 am to 11:00 am. Please avoid running water.
- Message
- Notice board
Approval Requests
Give homeowners one link to ask for approval, and get a recommendation on each request checked against your own rules.
3 new requests
- Native plants, front yardApprove
- Six-foot cedar fenceNeeds info
- Bright red front doorDecline
Keeping work organised
Conversation to Action List
Paste a long email chain or group thread and get back the issues, who owns what, and what is still unanswered.
2 issues · 3 next steps
- Call GateTech about the north gateSam Okafor
- Arrange repair of the pool lightUnassigned
- Confirm whether the repair needs a board voteUnassigned
Board Meeting Minutes Builder
Turn meeting notes into a clear draft your board can review, with the gaps marked.
2 motions · 4 to review
- Gate repair up to 7,500 — adopted, 3-1-1Recorded
- Reserve increase — no vote recordedUnassigned
- Quorum not recorded in the notesUnassigned
HOA Maintenance Calendar Builder
Build a practical year of maintenance planning, then adjust it to your community.
January
16 dated tasks · 2 need dates
Budgets and dues
Dues Increase Calculator and Explainer
Work out how a proposed budget changes monthly dues, and explain it in language residents understand.
Per home, monthly
$120.00 → $130.00
+$10.00
Special Assessment Calculator
Turn a project cost into a clear funding gap and payment options per home.
Assessment per home
$1,250.00
$100,000.00 to raise in total
Running the community
Ask Your HOA Documents
Find the answer in your community's documents, and see exactly where it comes from.
Subject
Quiet hours run 11:00 pm to 7:00 am
“Amendment No. 3 replaced the 10:00 pm start, effective 1 August 2026.”
2 things to check before sending
Vendor Bid Comparison
See what each quote includes, what it leaves out, and what you still need to ask.
Per home, monthly
$11,000.00 → $13,750.00
+$2,750.00
Meeting Quorum & Participation Calculator
See whether the participation you entered reaches your rule, and how much more is needed.
Represented
19 of 100
1 more eligible voting unit needed
Resale Certificate Builder
Prepare and check a resale certificate package, and see exactly what is missing, stale or contradictory before anyone signs it.
4 blocking, 3 to resolve
What are you still doing by hand?
Every tool on this page replaced a job somebody was tired of repeating. The next one is not decided yet — and if the task eating your week is missing here, we will not know about it unless you say so.
So tell us. It takes a minute, needs no account, and uses none of your free tries.
Be specific about what you would want it to give you at the end.
Optional, and the most useful thing you can tell us.
Optional. Used only for this idea, and never added to a mailing list.
No account needed, and it uses none of your free tries.
What a run costs
Reading a page or opening an example costs nothing. Only a successful, usable result counts against your allowance.
- Without an account
- 2 successful results in total, across every tool. No email, no card.
- With a free account
- 20 AI uses each calendar month, unlimited calculator runs, and 30 days of private history.
- Never charged
- There is no paid plan today, so nothing here asks for a card.
HOA Power Tools drafts and calculates. It never sends a message on your behalf. How it works, in full